Campus Email Standard Task Force

A new campus email standard was issued in October 2019. The standard was
developed over the course of a year with input from the Information
Technology Council, the Division of Information Technology, and the Office
of General Counsel. It is designed to ensure compliance with federal and
state law and university policy when conducting university business by
email. Unfortunately, it has created some confusion. Therefore, the
Information Technology Council has been charged to seek faculty and staff
input to clarify the standard while ensuring it still satisfies compliance
requirements.

As a result, the Information Technology Council has created a task force
with the following members:

Pamela Abshire (Professor, ENGR)
Jun Chu (Graduate Student, SPHL)
Michel Cukier (Associate Professor, ENGR) (Chair)
Jason Farman (Associate Professor, ARHU)
Jen Gartner (Associate General Counsel, PRES/Office of General Counsel) (ex
officio)
Adam Grant (Director, VPR) (ex officio)
Dana Nau (Professor, CMNS)
Marcio Oliveira (Assistant Vice President, DIT) (ex officio)
William Regli (Professor, VPR)
Gerry Sneeringer (Chief Information Security Officer, DIT)
Kathy Thomas (Associate Registrar, SVPAAP)


As a first step, the task force is developing focus group sessions. Each
session is limited to 15 faculty/staff members to allow for effective
communication. More sessions will be added depending on demand. At least
one session is reserved for staff members only. The following link includes
the dates and times for the first sessions for faculty and staff members to
register:

https://www.eventbrite.com/e/email-standard-listening-sessions-tickets-88695000133


The task force is also assembling a website that will contain information
and an opportunity for faculty and staff members who cannot attend a focus
group session to provide feedback. The task force intends to make this
website available in advance of the focus group sessions.